01
Overview
What Gaming is asking for
Gaming wants the same tools the Events team uses every day — but for Gaming, and without the two being mixed together. A Gaming cashier should never scroll past a concert to find bingo; an Events manager should never see Gaming's sales in their numbers.
At the same time, guests shouldn't have to go somewhere else to buy a bingo ticket. Gaming's events belong on the same storefront as everything else at the resort.
Separate
Own events, sales, stock, players and reports
Shared storefront
Gaming events listed with all resort events
Square
Online and in-person payments to Gaming
02
How it fits
One platform, two branches, one storefront
Gaming becomes a branch of the existing platform. It is the same software and the same login, so there's nothing new to host and nothing to keep in sync. Every event, order, ticket, POS sale, inventory item and report belongs to exactly one branch, and staff are assigned to one.
Events branch · today
Rod 'N' Reel Events
Concerts, dinners, wellness. Events staff. Paid through Stripe.
Gaming branch · new
Rod 'N' Reel Gaming
Bingo, trivia, tournaments. Gaming staff. Paid through Square.
One public storefront
Guests see every resort event in one list, filter to Gaming if they like, and keep one account for all their tickets.
- Gaming staff sign in and land in Gaming. They can't see or change Events data, whatever their role.
- Events staff never see Gaming events, sales or stock.
- Super admins get a branch switcher at the top of the sidebar to move between the two.
- Gaming gets its own roles (Manager, Lead, Cashier, Floor & Check-in) on the same permission system Events already uses.
03
What Gaming gets
Everything the Events team has, built for Gaming
Events & tickets
Create bingo nights, trivia and tournaments with their own ticket types.
- Ticket types with prices and limits
- Listed on the storefront, or sold by private link
- QR tickets with Apple & Google Wallet
- Check-in with the same scanner
Gaming point of sale
A counter screen for tickets, bingo packs, concessions and merchandise.
- Card payments on Square Terminal
- Cash with change due, comps, pay-by-link
- Card on file through Square
- End-of-shift tender summary
Inventory
Bingo paper, daubers, concessions and merch counted in one place.
- Stock comes off as items sell — POS and online
- Par levels and low-stock alerts
- Receiving and shift counts with a full history
- One-time import of Gaming's Square catalog
Players
Every Gaming buyer, their visits and spend.
- Search by name, email or cell
- Order history across online and POS
- Tags for regulars and VIPs
- Only Gaming purchases are visible to Gaming
Reports
Gaming's numbers, and only Gaming's.
- Season revenue and tickets sold
- Online vs. POS vs. comps
- Per-event results with prizes and costs
- Square payouts matched to orders
Gaming look
Its own colors in the admin, on tickets and in emails.
- Light-blue sidebar with the resort navy
- Gaming-branded tickets and receipts
- Emails sent as Rod 'N' Reel Gaming
- Storefront stays the resort look
04
Payments
Square, from the storefront to the counter
Gaming's money never passes through the resort's Stripe account. Gaming connects its own Square account once, and from then on:
Online
Gaming event checkouts use Square's secure card form — card, Apple Pay, Google Pay and Cash App Pay. Card details go straight to Square and never touch our servers.
At the counter
The Gaming POS sends the charge to a Square Terminal. The guest taps or inserts, and the sale lands in the platform and in Square at the same moment.
Refunds
Issued from the order page in the platform and sent back through Square — no logging in to a second system.
Payouts
Deposits go to Gaming's bank account. The platform shows each Square payout and checks it against the orders behind it.
Includes a sandbox mode for testing with Square's test cards before going live, the same way the Events side works with Stripe today.
05
The mockup
Click through it
Every screen below is a working mockup with sample data. It uses the same layout, components and fonts as the live platform. The only change is the sidebar, reversed to the resort's light blue.
Dashboard
Next event, today at the counter, next payout
Events
Gaming's events only, with storefront status
Create event
Tickets, storefront listing, Square
Point of sale
Try a sale on the Square Terminal
Inventory
Stock, par levels, reorders, history
Orders
Online, POS and comps together
Players
Gaming's buyers and their spend
Square payments
Connection, Terminals, payouts
Reports
Season, channels, per-event results
Settings & roles
Branch identity, team, permissions
Public storefront
Gaming events next to resort events
Square checkout
What a guest sees paying for bingo
06
Timeline
About four weeks
From approval and Square access to launch:
- Week 1
Branch foundation
Gaming branch, data separation, branch switcher, Gaming roles and team, Gaming theme.
- Week 2
Square
Connect Square, Square checkout on the storefront, Terminal pairing and POS card payments, refunds, webhooks.
- Week 3
Inventory & reports
Inventory with par levels, receiving and counts; Square catalog import; Gaming reports and payout reconciliation.
- Week 4
Test, train, launch
End-to-end testing in Square sandbox, a walkthrough with Gaming staff, then live.
07 · Investment
$2,400.00
One-time, for everything in this proposal.
50% ($1,200.00) to begin · 50% ($1,200.00) at launch
Included
- Gaming branch & data separation
- Branch switcher for super admins
- Gaming roles & permissions
- Gaming events & tickets
- Storefront listing & filter
- Gaming point of sale
- Inventory module
- Players list
- Gaming reports
- Square online checkout
- Square Terminal at the POS
- Square refunds & payouts
- Square catalog import (one-time)
- Gaming theme, tickets & emails
- Staff walkthrough
- 30 days of fixes after launch
Not included
- Square hardware (Terminals) and Square's processing fees — paid by Gaming directly to Square
- Ongoing two-way syncing of the Square catalog (the one-time import is included)
- Loyalty points or a players-club rewards program
- Connections to slot, bingo-machine or cage systems
Any of these can be quoted separately.
What we need from Gaming
- The Square account owner to approve the connection (a two-minute sign-in)
- At least one Square Terminal at the counter
- The current list of items to stock, with par levels
- Who is on the Gaming team, and what each person should be able to do
- Sign-off on the Gaming colors shown in the mockup
Ready when Gaming is
Approve this proposal and connect Square, and work starts the same week. This proposal is valid for 30 days, until 10/22/2026.
Prepared by Donald McGuinn · 09/22/2026 · All names and figures in the mockup are sample data.